SOUND FAMILIAR? 

You need to bring people together to navigate complexity, align direction, or build momentum - but you’re not sure where to start. 

Designing the right kind of event can be challenging when: 

• the stakes are high

• the issues are contentious

• you’re under pressure

• your timeframe is tight

• the path forward is unclear

• relationships between stakeholders and decision‑makers are strained

• there’s lots of information, stakeholders and perspectives

• you’re unsure how to create a process that leads to clarity and action

• geographic dispersion makes it difficult to gather everyone together

• policy or legislative timeframes are creating pressure. 

Whether you're shaping a strategy, responding to a sensitive issue, or trying to shift a stuck system, meaningful involvement is essential - and it takes more than good intentions to get it right. 

WE’VE GOT YOU 

Our forums and summits support decision-makers by bringing the right people together for strategic, outcome-focused conversations that turn complexity into shared priorities and progress.

We help you navigate high-stakes situations with confidence and clarity. 

Our work spans all levels of government and extends across diverse sectors - creating space for meaningful input, focused discussion, and credible, people-informed decisions. 

Examples include: 

• policy & reform dialogues 

• stakeholder roundtables 

• learning assemblies 

• sector summits & forums 

• strategic planning workshops 

• staff and internal planning forums. 

THE IMPACT 

A well-designed forum or summit delivers more than just a good event- it creates clarity, connection, and momentum. It brings the right people together to unpack complexity, align around shared goals, and shape decisions that stick.

The outcomes go beyond the room: stronger relationships, deeper trust, practical insights, and clear next steps that drive real action. It’s a visible commitment to inclusive leadership and collaborative change- and a catalyst for what comes next. 

THE MOSAICLAB DIFFERENCE

We create interactive, thoughtfully designed spaces where participants are part of the thinking - and the outcomes are just as valuable as the experience. No passive presentations here! 

End-to-end support
From planning to final report, we design with purpose, align every step to your goals, and deliver a tailored roadmap—never cookie-cutter. 

Formats that fit 
In-person, online, or hybrid—we do it all. Our adaptable processes always spark participation, insight, and momentum. 

The right people in the room 
Our recruitment is strategic and specialised, bringing the right voices to the table, not just the loudest.  

Participant activation 
We don’t just invite people- we prepare them. Pre-polling, briefings, and early insights help participants arrive informed, confident, and ready to contribute. 

Designed for experience 
We bring colour and movement to the room with interactive tools and creative techniques - making engagement feel dynamic, purposeful, and truly participatory. 

Technology & AI 
We use technology and AI to boost interactivity and process information fast. Live tools enable real-time collaboration and clear, actionable analysis and reporting. 

Memorable add-ons 
We offer enhancements like vox pops, photography and illustrated process reports to bring your event to life and create lasting value. 

PROJECT HIGHLIGHTS 

Our processes have brought together everyone from researchers, regulators, and first responders to technical experts, sector specific professionals, government agencies, and industry bodies. Some examples of our work: 

Biosecurity Queensland Varroa Mite Roundtable 2025 

A 60-person event that brought together industry, government, peak bodies, beekeepers, and regulators to explore future Varroa mite mitigation in Queensland, reconnect stakeholders, and map out the next five years of action.

Sunshine Coast Olympics Infrastructure Roundtable 2025

High-stakes roundtable, bringing together local, state and federal government leaders to align on infrastructure priorities ahead of the 2032 Olympic and Paralympic Games.

Victoria’s Biosecurity Roundtable 2019-2024

The Victorian Biosecurity Roundtable, held annually since 2019, gathers around 100 farmers, industry representatives, regulators, government officials, academics, and policy makers. Except for one year, MosaicLab has partnered with the state government over the past five years to bring the idea of ‘shared responsibility’ to life.

HumanAbility Regional and National forums 2023

A regional forum in Alice Springs and national forum in Canberra for the care and support industries as part of the development of a national, strategic, workforce plan.

Advancing Women Leadership Summit 2022

Event that developed a roadmap for gender equality in local government as part of the Victorian Government’s 50:50 Gender Equality Target for women Councillors and Mayors by 2025.